Google Apps – How to Set Up Your Website Email Address

Ever wondered how an email address is created for a business domain name, like enquiries@website.com or sales@website.com? I have always wondered how I can do that, so I asked my know-it-all friend (G-O-O-G-L-E) to help me figure out the answer. 

I figured I don't actually need to add email addresses as user accounts, instead, I can create email aliases for my business communications. Aliases are free and don't count towards your Google Apps user licenses. 

According to Google, an email alias is an alternate address that points to a user's existing Gmail account. Mail sent to the user's primary address (the one you created for their Google Apps account) and any email aliases you add, all appear in the user's same Gmail inbox.

Let Your Delightful VP show you how to set up aliases in Google apps in this tutorial. 

Let's start!

1) In any web browser, go to admin.google.com Click add account.

2) You'll be taken to the usual Google account sign in page. Click Create account.

3) Fill in details. Click Next.

4) Enter your business domain address and click Next. 

There you go! You can now add your Aliases!

5) Choose add people to your Google Apps account. Click start. 

6) Fill in the Alias details. and click Add.

7) Finalise adding aliases by ticking 'I added all email addresses using madelreyes.com' and click Next. 

8) Now you need to send an email to notify your team of the alias set up. Enter the alias that you just set up. A preview of the draft email is available so that you can edit your email message to your team.  

9) Scroll down and click Send Email.

Your Google Apps for work is nearly set up. 

10) Verify your domain and set up your email. Click Start. ​

Verifying your domain name will prove that you actually own it (i.e. madelreyes.com). To do this, you have to add a verification code to your website or domain settings.  Verification ensures that no one else can use Google Apps services with your domain (for example, to send email that appears to come from your business).

11) From this page click 'Choose a different method.'

12) From the drop down, choose 'Add a domain host record.'

13) Take note of the verification code. You have to copy and paste this to your domain's DNS records. The verification code looks like this:

google-site-verification= {followed by a unique string of text and numbers}

Copy the whole string of texts and numbers.

​Keep this set up tab open as you will return back to this in the later process. 

14) You need to sign in to your domain's host account. Examples of domain hosts are Godaddy and Hostgator. Your log in details would come from the email that Hostgator sent you when you set up your account. You may already have changed your password from then, so the password from the email may not be valid anymore. In any case, you should know your username and password for your domain host service. If not, click forgot password on the login page and reset your password.

15) In the hostgator site, scroll down to 'Domains' and click 'Advanced DNS Zone Editor'

16) From the DNS hostgator settings control panel, scroll down to 'Add a Record' section in the 'Advanced DNS Zone Editor'

17) From the type drop down list, choose 'TXT.' Don't worry, adding this 'TXT' record won't affect your website.

18) Paste your verification code from step (13).

19) In the name field, enter your website name (without the www). In the 'TTL' field, enter '3600'. Click 'Add Record.'

​A confirmation message will appear when record was successfully added. 

​The change may take up to 48 hours to update. However, as you go through the next steps in the Google Apps Setup Wizard, the wizard immediately starts checking for your new TXT record to verify your domain.

Now back to your account set up tab in Google. 

20) Check 'I added the meta tag to my homepage.' Then click 'Verify domain and set up email.'

21) Check 'I have opened the control panel for my domain.'

22) You now have to set up Gmail as your business email for your domain. To do this, you have to direct the email for your domain to the Google Apps servers. It’s like registering your new address with the post office when you move so that your mail gets delivered to the right place. To do this, you have to update the MX record settings in your domain to direct your email to your Google Apps account.

​23) Click link for a more detailed instruction.

24) You will be taken to this page, choose instructions related to your webhost provider. In this case, I am using Hostgator, so I will have to choose Hostgator from the list. From here, the detailed instructions will be ready for you. 

25) Sign in to your Hostgator Control Panel. On the Hostgator website scroll down to Mail, and click MX entry. 

26) Scroll down to get to the MX records section, then click Delete to delete any existing MX records. Confirm deletion.

27) You need to add new MX records to your domain in order to direct your email to your Google Apps account. Below are the records that you need to add. There are at least 5 servers made available by Google for your use, just in case a server fails or is under maintenance. 

28) Scroll down to Add a new record section, type 1 in the priority field.

29) In the destination field, add the above MX addresses as they appear from step (27). Click add new record. You will be prompted with a confirmation message that the MX address. has been added.

30) Repeat steps (28) and (29) to set the priority values and enter the remaining MX addresses as they appear in  step (27). You may also edit a record if you ever made a mistake. 

​Now back to your account set up tab in Google.

31) Check 'I created the new MX records' and 'I have deleted existing MX records'

32) Now that you have checked all the boxes, it time to verify your domain and set up your email. Nearly there! 🙂

Google is verifying your domain.

Congratulations! ​Your site is verified! 

You just need to set choose a payment plan for your site then you can start using the Google apps service/s. Click continue

33) Choose your payment plan. I chose flexible plan so I can opt out anytime I want. I also wanted to change number of users I have each month but I could not. I had to pay $10/month. 

    34) Agree to terms and conditions then click continue. Then enter your billing information. 

    After you have entered your billing information and clicked continue, your subscription will be confirmed. 

    Here is your Google Console interface. You can now set up your very own Google Admin Console.

    There you go! We have just set up an email address for your very own domain. In addition to that, you can utilize Google Apps numerous features that can be very beneficial to your business. You can now authentically feel that your business if for REAL. 🙂

    May you be blessed with a delightful life. 


    Madel Reyes 
    Your Delightful VP
    yourdelightfulvp@madelreyes.com
    www.madelreyes.com


    About the Author madelreyes

    Your business will gain a remarkable advantage from my passion in crafting an end to end marketing funnel from creating landing pages that sell, writing content for your email, automating your drip marketing campaign, up to driving traffic to your website through social media marketing.